Skip to content
Teosto
Contact us
Kuvituskuva, kuvaaja: Vessi Hämäläinen

How to Submit a Performance Notification

If you do not have web service login credentials for a performer yet, you can get them by logging in with your Finnish online banking credentials or mobile certificate. If you do not have either, please contact our customer service to order login credentials. You do not need to be a Teosto member to get login credentials for a performer.

PLEASE NOTE! If you have already become a member, but you do not see the Performances subpage in the web service, you have selected only the role of an author when you joined. You can also add the role of a performer for yourself by logging in with your online banking credentials or mobile certificate via the Get performer login credentials link below and changing your profile to Author and performer.

  • Submit your performance notification in time! Please check the reporting schedule below.
  • If you are submitting a performance notification for the first time, search for all the songs you performed using the General work search to make sure they are correct.
  • Please note that performance notifications cannot be saved as incomplete: they must be completed in one go for the event.
  • The web service also works on mobile devices, so you can log in to the web service at any time and on any device. The old Keikkamobiili app has been closed.
  • Once you have submitted the performance notification, you can no longer change the event information, such as its name or date. If you notice that you have entered incorrect information about the event, please contact our customer service and we will correct the information for you.
  • Once you have started entering the notification, a message may appear on the screen stating that a performance has already been entered for the same day at the same venue. In this case, someone else (usually the event organiser) has already reported the basic information of the event to us. Select the event on the screen as the basis for your notification (i.e. do not make a “double notification”), add the songs you performed and correct any errors.

How to change your role

  • You can switch your role from an author to a performer and vice versa by clicking on the profile icon or your name in the top right corner of the page. Performance notifications can only be submitted in the role of a performer.
  • When your role is a performer, you can submit new performance notifications in the web service and complement or delete existing performance notifications.

How to add a new ensemble

  • You can add a new ensemble for yourself on the new service homepage. You can access the new homepage by clicking on the Go to the updated website button on the old homepage that opens first.
  • If you are already on the updated website, you can access the new front page by clicking on the Teosto logo in the top left corner of the page.

Adding works to a performance notification (set lists)

  • In the new service, set lists are not created or saved separately.
  • If you have submitted performance notifications before, you can copy the works you have performed from any previous performance notification to serve as a basis of a new performance notification. You can easily edit copied information by adding or removing songs and changing their durations.
  • The work search in the Performed works section will first show your own works that you have reported in earlier performance notifications. If you have not performed the work before, add it via the General work search.
  • You can narrow down the search results of the General work search by entering at least one author’s name or IPI number in addition to the name of the work. If you are looking for a specific arrangement, also enter the name of the arranger.

If you perform the same work twice or more

The same work cannot be added to the same notification more than once. If you perform the same work two or more times during the same gig, do as follows:

  • Create one performance notification and increase the duration of the work to match the total duration of its performances. For example, if you are performing a song with a duration of 3’13 twice, enter the song duration as 6’26.
  • One notification is also sufficient if you perform several times during the same day at the same venue (e.g. a daytime gig and an evening gig). In this case, add the total performance time of the works as described above.

Live-streamed performances

  • Since 2023, the performer does not need to submit a performance notification for free streams on platforms licensed by Teosto (YouTube, Facebook, Instagram, TikTok) as the platforms report the works streamed. For streams subject to a charge, the performer must always submit a performance notification, also regarding the platforms mentioned above. 
  • You can report both live and live-streamed performances in the web service. If the event where you performed was a hybrid event (live + stream), submit separate notifications for both the live performance and its stream.

Statuses of performance notifications

You can complement or change information about the performed works after submitting the notification. In the performance notification list, you can also see the status of each performance notification:

Waiting for you = Someone else (usually the event organiser) has already reported the basic information of the event to us and added you as a performer at the event. However, the information regarding the music performed at the event is missing.
What should you do? Report the works you performed at the event or reject the event if you did not perform there.

Unconfirmed = Someone else (usually the event organiser) has already reported the basic information of the event to us, added you as a performer at the event and reported all or part of the songs performed at the event.
What should you do? Check the accuracy of the songs reported and correct them, if necessary, or reject the event if you did not perform there. After you have checked the information, confirm it. If you do not confirm the information, the music performed at the event is forwarded to distribution with unchecked information.

Confirmed = You or someone else submitting performance notifications on your behalf has submitted a performance notification and provided the information regarding the music performed at the event.
What should you do? If necessary, edit the information in the notification by removing or adding works or editing the duration of the works.

Closed = The performance notification has been forwarded to distribution and can no longer be edited.
What should you do? If you notice a Closed performance notification containing a significant error (such as missing songs or incorrect organiser information), please contact our customer service so that the error can be corrected.

Own live performances

If you have performed abroad at a gig or a concert, submit the related performance notification in the web service on the same page where you submit domestic performance notifications. Submit the performance notification as soon as possible after the performance. For your own performances, ensure that the foreign event organiser provides the event information to the local copyright organisation. You can ensure this in connection with the performance contract, for example. If a foreign event organiser asks you to submit a foreign performance notification on site, you should nevertheless submit a performance notification in Teosto’s web service, too.

Performance notifications on performances abroad will be shown in the Closed status as soon as you have submitted the performance notification. This is because we forward, as quickly as possible, the performance notifications submitted in the web service to the foreign copyright organisations with which we have signed reciprocal representation agreements. Based on the agreements, foreign organisations collect royalties for the music authors and composers who are members of Teosto and pass them on to us so that we can pay them to you.

Live performances by others

Also submit a performance notification in the web service if someone else has performed your music abroad at a gig or a concert. For example, a composer can submit a performance notification for a foreign orchestra performance of their work. In the performance notification, select Additional information on the performance abroad: My works have been performed abroad by another artist or orchestra and, in addition to other information, also enter Performer name.

We forward the performance notifications submitted in the web service to the foreign copyright organisations with which we have signed reciprocal representation agreements. Based on the agreements, foreign organisations collect royalties for the music authors and composers who are members of Teosto and pass them on to us so that we can pay them to you.

Radio, TV and online performances abroad

For radio, TV and online performances abroad, no performance notification via the web service is needed. Instead, you must submit a claim for them. Instructions can be found on the Claims page.

Performance notifications for performances abroad in 2019, 2020 and 2021

  • Performance notifications for foreign performances abroad in 2019, 2020 and 2021 for which processing and distribution has been completed have not been transferred to the new web service.
  • Information about the performances in these years will be retained in the old service. We provide you with this information on a separate request if you need it for making a complaint, for example.
Give us feedback!

Feedback from users is important when we develop our web services. Let us know your experiences of our service!