Skip to content
Teosto
Contact us

Organising Events with Music

Organising events and using music at gigs, concerts, corporate events and parties always requires a licence, regardless if they are live events or streamed virtual events. Both free events and events with an entrance fee require a licence. The licence fees we collect are distributed as royalties to music authors.

Who is responsible for obtaining the licence?

  • The licence is obtained by the event organiser, i.e. who is responsible for organising the event or who manages the venue, such as a restaurant or a dance pavilion.
  • The licence can also be obtained by a professional event agency responsible for organising the event. The event agency can obtain licences either for themselves or for their customers.

When it is time to organise events – how to get a licence

  • Choose whether you need a licence for an individual event or several events.
  • If the event is streamed, you also need the Live-streaming Licence. PLEASE NOTE! Free live streaming (not recorded) on YouTube, Facebook, Instagram and TikTok does not require a licence from Teosto.
  • Purchase the Event Licence and the Live-streaming Licence according to your needs.

What type of licence do you need?

Organising live events

INDIVIDUAL EVENTSMULTIPLE EVENTS DURING THE YEAR
Who is it for? For event, concert and festival organisers, fair and event organisers. Also for the personnel parties and customer events of companies and corporations.

The most suitable licence is usually the Event Licence, which is the most affordable option for an organiser of a single event but is also suitable for several events (organised in different locations).

The price is based on proceeds from ticket sales or, in a free event, on the number of attendees. You can easily purchase the licence online.
Who is it for? Ten Licence is suitable for anyone who organises events for up to 200 people. Restaurant licences are suitable for restaurants and dance pavilions. Find out about the limitations and conditions of different licences!

1) Ten Licence: at the maximum 10 events per year, at the maximum 200 attendees per event, for live or recorded music
2) Annual Licence for Restaurants (live or recorded music): a fixed price, a maximum venue audience capacity of 200, no reporting
3) Fixed Licence for Restaurants (live or recorded music): pricing based on the venue audience capacity and the number of events organised during the year
4) Percentage Licence for Restaurants (live or recorded music): pricing based on proceeds from ticket sales and the number of events organised during the year

Streaming or recording events

LIVE-STREAMED VIRTUAL EVENTLIVE EVENT THAT IS ALSO LIVE-STREAMED
Free live streaming (not recorded) on YouTube, Facebook, Instagram and TikTok does not require a licence from Teosto as Teosto has an agreement with the above-mentioned platforms regarding licences and royalties for using music.

The performer does not need to submit a performance notification for free streams on platforms licensed by Teosto. 

The Live-streaming Licence is required for gigs, concerts and events with music as their principal content that are subject to a charge streamed live on all platforms (including YouTube, Facebook and Instagram) and free live streams if they are streamed on a platform other than the ones mentioned above. Includes the right to retain a live stream recording for later viewing for 30 days.

The Minor Media Licence is required for other live-streamed events in which music is not the principal content (e.g. webinars and sports events) if they are streamed on a platform other than YouTube, Facebook and Instagram. Required for all platforms if a reproduction of the live-streamed event is retained for later viewing.
If you organise the event as a physical event and it is also live-streamed on a platform other than YouTube, Facebook or Instagram, you still need a separate licence for both the live and the streamed event.

For licence options, see the section Event as a streamed virtual event.

Reporting event and music information

The event organiser must always report to us the information about events organised under the Event Licence and the Licence for Live Streaming. Reporting the information is worthwhile: if you submit your notifications in good time, you will receive an invoice that is based on the actual proceeds from ticket sales or the number of attendees as well as a 3% discount. If you do not report the information, we invoice the fee for using music with an estimated invoice, which is always be higher than an invoice based on reported information.

The performer’s primary responsibility is to submit performance notifications, i.e. to report music-related information (which songs were performed, who their authors are). This applies in particular to cover artists and bands who perform music created by others. Performers report music-related information by submitting a performance notification on our web service. See the performer’s instructions for submitting a performance notification.

However, in some cases, the event organiser also reports music-related information. Examples of such cases are:

  • orchestra concerts
  • concerts organised by educational institutions with pupils or students as performers
  • singalong events organised by municipalities and parishes or other events where the municipality’s residents or the parish’s members perform music
  • music for stage performances
  • performances by foreign bands and orchestras

Notification forms and instructions for reporting music-related information can be found in the connection of each licence.

  • Go to our web service extranet.teosto.fi or click E-Services in the top right corner of this website.
  • Log in to the service with the login credentials you received by secure e-mail.
  • In the pink Event Licence box, click the Submit report/confirmation button.

Creating a new report

  • Click Create new event button.
  • Enter the requested information (click Continue to move forward in the form).
  • If necessary, you can edit the information you have saved by clicking the event name and then the Edit Event button

If you are reporting information before the event, leave the event in the Information missing status. That way, you can report and confirm the actual information after the event. Events that you have saved as incomplete can be found in the Incomplete events section.

Confirming previously reported information

  • Scroll to the Incomplete events list and click the event name.
  • Click the Edit Event button and enter the required information.
  • Click Confirm.

When you have edited all information to make it correspond to the actual information, click the Confirm button. If the button is hidden, there is some information missing.

PLEASE NOTE! Once you have confirmed the information you have entered by clicking the Confirm button, you will no longer be able to supplement or edit the information. If you notice an error in the information, please contact our customer service.

Information must be reported and confirmed by the 15th of the following month. PLEASE NOTE! Information must be reported also for the months when no events have been organised. In this case, select No events this month.

After reporting all information for a month, also remember to confirm it by clicking Confirm events of the month. If you do not confirm the information, it will not be transferred to us.

  • Go to our web service extranet.teosto.fi or click E-Services in the top right corner of this website.
  • Log in to the service with the login credentials you received by secure e-mail.
  • In the light-blue Restaurant licences box, click the Submit monthly report button
  • Select the venue for which you want to report information (click on the venue name).
  • Select the month for which you want to report information (click the month name).
  • If you have not arranged any events in certain month, open the month and select No events this month at the bottom of the reporting page.

Recorded music (upper report section)

  • In the Enter the number of events field, enter the number of karaoke, DJ and disco events organised during the month in question.
  • If the event is a live gig where also recorded music (e.g. as background music before and after the gig) is played, do not report the recorded music as a separate event. In these cases, the fee paid for live music also covers recorded music, so all you need to do is report the live gig.
  • If there are two separate events (e.g. first a live gig and then a DJ gig or a disco with separate tickets) at the venue during the same evening, report them as separate events: as a live gig and an event with recorded music.

Live gigs (lower report section)

  • Click Add event or, if no events have been organised, No events this month.
  • Enter the requested event information (date, performer and/or event name, ticket price) and click Continue to next step and Save event.
  • Repeat the previous step for all live gigs of the month.
  • When you have entered information about all gigs, click Go to confirm.
  • Check that the information is correct and click Confirm events of the month.

PLEASE NOTE! If we have already been informed of the event through other channels, for example the performance notification submitted by the performer, before the confirmation deadline, the event will be available in the Information missing status on the event list.

In such case, following these instructions:

  1. Check that the information is correct.
  2. If necessary, correct or supplement the information.
  3. Save event.
  4. Confirm event.

If you have reported the event information in the web service but have not yet confirmed it, you can edit the information in the web service yourself.

  • Reported or still incomplete but not yet confirmed information about events organised under the Event Licence can be found under the headings Unconfirmed events and Incomplete events.
  • You can view information about events organised under restaurant licences by clicking the month name in the list in the year and month view.
  • If you have multiple venues, first click the name of the venue you want to see the list of the year and month view.

When the information is confirmed, you can no longer change or edit it yourself. If the information is incorrect, contact our customer service to have it corrected.

When the information is confirmed, you can no longer change, edit or cancel it yourself. If the information is incorrect, contact our customer service to have it corrected.

Licences for Live Events
Event Licence
  • Gives you the right to perform live music, recorded music or karaoke at non-recurring events of all sizes
  • For example for companies, corporations and societies that organise events
  • Includes both Teosto’s and Gramex’s licences
  • For free events and events subject to a charge
  • Event-specific price
  • To be paid 2–4 weeks after each event
Read more
Ten Licence
  • A maximum of ten events during a calendar year
  • Not bound to a specific venue, at the maximum 200 attendees per event
  • You can obtain a Large or Small licence
  • Large: for live music, karaoke, recorded music and background music
  • Small: karaoke, recorded music and background music
  • No reporting of invoicing or music-related information to Teosto
  • The licence is specific to a certain business ID (one Ten Licence per year per company)
  • A single restaurant cannot have both a Ten Licence and a live or recorded music for a restaurant licence
  • Paid for with a single invoice, no payment refund is given even if the number of events organised is less than ten
  • For using recorded music, you also need a Gramex Event Licence which is sold together with the Ten Licence
Read more
Annual Licence for Restaurants, Live
  • For organising live music events and performing live music (artist, band, orchestra) at gigs and events
  • For permanent venues (for example clubs and pubs) with a maximum of 200 customer seats
  • The price is determined on the basis of the number of customer seats and the number of events per year
  • No reporting of event information to Teosto, the number of events is estimated at the time of purchase
  • The licence is paid for once at the beginning of the year

Read more
Annual Licence for Restaurants, Recording
  • For playing recorded music (disco, DJ, karaoke) at gigs and events
  • For permanent venues (for example clubs and pubs) with a maximum of 200 customer seats
  • The price is determined on the basis of the number of customer seats and the number of events per year
  • No reporting of event information to Teosto, the number of events is estimated at the time of purchase
  • The licence is paid for once at the beginning of the year
  • Dance Music in a Restaurant licence from Gramex is also needed

Read more
Fixed Licence for Restaurants, Live
  • For organising live music events and performing live music (artist, band, orchestra) at gigs and events
  • For permanent venues with an audience capacity ranging from 1 to 1,500
  • A predictable price that is determined on the basis of the number of customer seats and the number of events per year
  • Monthly event reports to Teosto through our web service
  • Adjustment invoicing after the end of each year on the basis of the number of events that have taken place
  • The licence is invoiced for four times a year

Read more
Fixed Licence for Restaurants, Recording
  • For organising events with recorded music (disco, DJ, karaoke) and playing recorded music at gigs and events
  • For permanent venues (for example clubs, night clubs, dance pavilions) with an audience capacity ranging from 1 to 1,500
  • A predictable price that is determined on the basis of the number of customer seats and the number of events per year
  • Monthly event reports to Teosto through our web service
  • Adjustment invoicing after the end of each year on the basis of the number of events that have taken place
  • The licence is invoiced for four times a year
  • Dance Music in a Restaurant licence from Gramex is also needed

Read more
Percentage Licence for Restaurants, Live
  • For organising live music events and performing live music (artist, band, orchestra) at gigs and events
  • For permanent venues (for example clubs, nightclubs, dance pavilions) with more than 1,500 customer seats or more than 200 customer seats and the events are usually free of charge
  • The price is a percentage of ticket revenue from the events, free events are subject to a price per attendee
  • Monthly event reports to Teosto through our web service
  • Adjustment invoicing after the end of each year on the basis of the number of events that have taken place
  • The licence is invoiced for monthly

Read more
Percentage Licence for Restaurants, Recording
  • For organising events with recorded music (disco, DJ, karaoke) and playing recorded music at gigs and events
  • For permanent venues (for example clubs, nightclubs, dance pavilions) with more than 1,500 customer seats or more than 200 customer seats and the events are usually free of charge
  • The price is a percentage of ticket revenue from the events, free events are subject to a price per attendee
  • Monthly event reports to Teosto through our web service
  • Adjustment invoicing after the end of each year on the basis of the number of events that have taken place
  • The licence is invoiced for monthly
  • Dance Music in a Restaurant licence from Gramex is also needed

Read more
Licences for streamed events
Live Streaming Licence
  • Gives you the right to live stream gigs, concerts and other events that are primarily about music
  • Required for live streaming all the above content if the stream is subject to a charge for consumers
  • Also required for live streaming musical events that are free of charge for consumers if the streaming occurs via a platform other than a platform licensed by Teosto (YouTube, Facebook, Instagram and TikTok are licensed platforms)
  • The licence price includes the right to retain a live stream recording for on-demand viewing for 30 days
  • The number of viewing rights and the revenue from live-streamed events is reported to Teosto
  • No basic fees, invoicing is based on the reports you submit to Teosto
Read more
Minor Media Licence
  • Gives you the right to use music on the internet, in radio and local TV operations as well as download services
  • Does not cover the use of music in advertisement or marketing content published online or on social media
  • Only for operators with an annual revenue of up to EUR 50,000 from the above mentioned services
  • Covers video and audio content, both free of charge and subject to a charge for consumers, that includes music
  • Does not cover live streams or reproductions of gigs and concerts
  • Not needed for free live streaming of music content on platforms licensed by Teosto (YouTube, Facebook, Instagram, TikTok)
  • The obtainer of the licence does not need to report the information about to the use of music to Teosto
Read more
Read more
Give us feedback!

Feedback from users is important when we develop our web services. Let us know your experiences of our service!