Report Live Performances
How to report performancesPaying copyright royalties to music authors requires that we know whose music and which songs are performed at gigs and concerts. On the basis of reported performances, we pay copyright royalties to the composers, lyricists, arrangers and publishers whose music has been performed.
Which live performances require reporting?
- Artists, bands, orchestras, choirs and others performing music must report their gigs and concerts. Reporting performances is especially important if you perform covers. Many composers, lyricists and arrangers do not perform their works themselves, meaning their royalties are dependent on the reported performances by others.
- You should also report a performance if you perform your own music. This way, you will receive copyright royalties for your own live performances as well.
- Reporting is also required for events organised by businesses or organisations for their staff or customers. These are not considered private events, but rather invitation-only events.
Which live performances do not require reporting?
- You don’t need to report events held for close friends and family — such as weddings, christenings, funerals, or birthday and graduation parties. These types of gatherings are private events, which don’t require a music licence, so royalties are not collected for them.
Login credentials for the web service
If you do not have login credentials for our web service yet, you can get them by identifying with Finnish online banking credentials or a mobile ID. If you do not have either, please contact our customer service to order credentials. Receiving login credentials for a performer does not require being a member of Teosto.
PLEASE NOTE!
- If you are a foreign performer playing in Finland, you can report performances using our Music Report form.
- If you are already a member of Teosto but do not have access to the Performances section in the web service, you have only selected the role of a music author when joining Teosto. You can add the role of a performer by identifying with Finnish online banking credentials or a mobile ID through the Get login credentials for a performer link below and changing your role to Author and performer.
Report your performances in time
Please make sure that you report your performances in both Finland and abroad by the following deadlines. We cannot process late notifications.
| Performance date | Report must be submitted by |
| 1.1. – 31.3. | 30.4. |
| 1.4. – 30.6. | 31.8. |
| 1.7. – 30.9. | 31.10. |
| 1.10. – 31.12. | 31.1. of the following year |
Performances in Finland
In the report, you provide details such as the date of the performance, the venue, the event organiser, and the works you performed. Please report your performances as soon as possible, as it takes some time to process the reports and invoice for the royalties.
In order to ensure a smooth and fast distribution of royalties, please make sure you enter the correct organiser details. The responsible organiser of the event may not be the concert hall or restaurant where the performance takes place, but they may simply have rented the space for the performance. One of the responsibilities of the responsible organiser is to obtain and pay for a music licence for their event to Teosto. The person you have made the performance contract with usually knows who the responsible organiser of the event is.
Reports for performances abroad
Own live performances
If you’ve performed abroad at a gig or concert, you can report the performance the same way you report your performances in Finland. The schedule for reporting foreign live performances follows the same timeline as for domestic performances. For your own performances, make sure that the foreign event organiser provides the event information to the local copyright organisation. If a foreign event organiser asks you to give the setlist on site, you should still report the performance in Teosto’s web service, too.
Reported performances abroad will be shown in the Closed status as soon as you have submitted them. This is because we forward the performance reports to the foreign copyright societies with which we have reciprocal representation agreements as quickly as possible. Based on the agreements, foreign societies collect royalties for the music authors and composers who are members of Teosto and pass them on to us so that we can pay them to you.
Complaints regarding performances abroad may be submitted retroactively up to three years after the performance. Complaints submitted after that will no longer be processed and royalties cannot be paid based on them.
Live performances by others
You can also report a performance in the web service if someone else has performed your music abroad at a gig or a concert. For example, a composer can report a performances for a foreign orchestra performance of their work. In the report, select Additional information on the performance abroad: My works have been performed abroad by another artist or orchestra and, in addition to other information, also enter Performer name.
We forward the reported performances to foreign copyright societies with which we have reciprocal representation agreements. Based on the agreements, foreign societies collect royalties for the music authors and composers who are members of Teosto and pass them on to us so that we can pay them to you.
Radio, TV and online performances abroad
For radio, TV and online performances abroad, do not report your performances in the web service. Instead, you must send a claim. Instructions can be found on the Claims page.